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Tender Specialist

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Technical Service
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Job Summary


In the regulated markets where businesses are awarded on a tender basis, our capability to win the deal comes from seamless combination of Customer solution definition (Commercial and Technical content) together with flawless execution of all tender requirements (Administrative content and process).

The ultimate purpose of the Tender Specialist role is to ensure successful participation in Customer tender process and submission of Commercial Quotes. The role combines both managerial and process / administrative aspects. The contribution of the role is measured through Hologic’s Win rate in tenders and other commercial opportunities.

 

Essential Duties and Responsibilities

Managerial:

  • Own and drive the tender/quote process for the country unit (owning the entire tender process and ensuring the completion of all activities on time and to exemplary standards)
  • Self-motivated and challenging (constantly challenging status quo and coming up with ideas for improvement which will improve Hologic competitiveness)
  • Driven (must be 100% reliable in following up on all of their tasks, plus tracking the progress and demanding high quality work from other tender team members)
  • Matrix management and networking (the role holder will have no direct control, but must achieve excellent results through the management of staff assigned to each tender; maintaining excellent working relationships with all other supporting teams on behalf of the wider sales enablement organization)
  • Market and legal framework awareness (as European tender law and local legislation constantly evolves, the ideal candidate needs to proactively seek possibilities to learn and stay abreast of all the changes within their country, to be done through engagement with commercial organization and attendance of specific courses/events).

Process and administrative:

  • Scan for all applicable Hologic opportunities
  • Seek an early decision on whether to submit a tender or not
  • Assemble the Tender response team
  • Provide formal/administrative content of the Tender response
  • Consolidate final tender response and ensure timely submission through appropriate media
  • Coordinate flawless transition of agreed terms and conditions into OTC systems in support of Sales admin and Master data teams
  • Coordinate content of the local Knowledge database
  • Ensure relevant feedback is provided to Regional Tender manager in order to improve company response to customer inquiries and learning from past experience
  • Interface with Hologic’s legal department and local legal counsel in cases of litigation/appeal
  • Provide reporting on critical KPIs for internal organization
  • Coordinate archiving of Contracts and Tender responses

Qualifications & Experience

  • Strong experience of local country tender process from administrative and legal perspective
  • Medical industry knowledge beneficial
  • Knowledge of the European and local country procurement law and telematics platforms
  • Great communication skills (written/oral)
  • Excellent attention to detail
  • Collaborative approach, able to coordinate cross functional team work
  • Spanish, Portuguese and English (spoken and written) are mandatory
  • Ability to quickly learn processes and tools
  • Advanced Microsoft Outlook, Word, Excel and PowerPoint proficiency required
  • The ability to manage competing priorities in a results-driven environment is essential

WORK ENVIRONMENT 

The work is based in our office in Madrid

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